Review admission records and coordinate the work together.
Aiomics brings incoming referrals and documents into a shared case view. Source references, missing-information notices and visible responsibilities support your team from receipt to an admission-report draft.
Bring documents, questions and responsibilities together
Aiomics prepares referral information and connects it with original records. Your team can identify missing documents, associate questions with the case and continue when a response arrives.
Section 630f BGB requires documentation of essential measures and results, with changes remaining traceable. Aiomics supports assembling and checking existing information. Your hospital remains responsible for the content and maintenance of the treatment record.
Provide the referral and prior reports. The platform extracts documented information, assigns it to the case and links it to sources. Your team checks extracted details and notices about missing documents.
Required information is assembled for the next documentation step. Your hospital checks statutory transmission duties and the applicable reimbursement route. (Section 301 SGB V)
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Input channel: optionally integrated
The browser application can work with supplied documents. A direct input channel requires defined formats, case assignment and access rights. The specific connection depends on the system in use.
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Teamwork: a shared case view
Each referral appears as a card in the shared case view for physicians, bed management, patient coordination, nursing, and social services. The card brings together information from the records, workflow status, and responsibility. Missing-document flags help prepare follow-up requests. Replies are drafts for the responsible team to review and approve.
During the trial, record document-review time, follow-up questions and time to response separately to understand changes across comparable referrals.
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Prepare an admission report from selected records
Selected records become an admission-report draft using your template. Source references and omission notices support review. Physicians add their assessment and approve the draft for further use.
The trial also examines the handoff: output format, destination fields and the work required to complete admission documentation.
Measure workload changes in admissions
Compare the same activities before and during the trial. Separate preparation, professional review and response, including corrections and exceptions.
Preparation
Measure record-preparation time
How long does it take to prepare a referral and locate the necessary supporting passages?
Response
Compare response times
Record time to the first response and distinguish complete referrals from cases requiring additional information.
Handoff
Include remaining work
Measure corrections and transfer into existing records. These steps belong in the assessment of the whole workflow.
Review and responsibility
The platform supports documentation and coordination around admission. Observations concern recorded information, missing documents, and differences between sources. The care team is responsible for clinical assessment, prioritisation, and admission decisions.
AI can copy information incorrectly, omit it, or generate content that is absent from the sources. Source references and missing-information flags support review. Each draft must be checked against the original records, corrected where needed, and approved before use.
Beforehand: a documentation audit
An anonymised sample of cases can be reviewed for traceable evidence, missing documents, and contradictions in admission and progress records. The report identifies documentation gaps for the hospital to investigate. The medical controlling team assesses the findings and decides which workflows to change.
Legal framework and data processing
Technical and contractual documentation identifies processing locations, subprocessors and access arrangements.
Templates for the data processing agreement and DPIA are delivered with the product.
A works council information package per § 87 BetrVG is available for co-determination.
Output formats and interfaces are assessed for the specific data flow. Checks of specific German procedure-code requirements are planned.
Implementation includes information on the EU AI Act and AI literacy training for clinical staff.
Frequently asked questions
What does the aiomics Referrals & Admissions module do?
The platform brings referrals, prior reports, and other admission documents together, structures recorded information, and flags documentation gaps. The team sees workflow status, responsibility, and open questions in a shared case view. The records can be used to prepare a draft admission report for physician review and approval.
How does aiomics support rehabilitation clinic referrals?
The team brings referrals and prior reports into a shared case view. Recorded information, missing documents and open questions can be processed case by case. Responsibility and workflow status remain visible. The clinic assesses whether and when admission can take place.
What is the software’s role in the admission process?
The described use supports administrative preparation and documentation: assembling recorded information, identifying missing evidence, and drafting replies. The responsible professionals assess clinical suitability, urgency, and admission. Documentation of the regulatory assessment is available on request.
Does this work without HIS integration?
Yes. The system runs in the browser. Integration with the hospital information system is not required. Hospitals that want to route a direct input channel — for example fax-to-PDF — into aiomics can set this up optionally to avoid media breaks at admission.
How do we measure whether admissions become more efficient?
Compare the same steps before and during evaluation: document review time, follow-up requests, time to reply and documentation effort. Record case mix, staffing and implementation effort to assess the effect in your own hospital.
Which reimbursement paths are supported?
The platform supports assembling and checking admission records in acute and rehabilitation hospitals. Templates follow the intended document and your workflow. Your hospital checks the payer’s requirements and remains responsible for mandatory transmission.
How quickly is a hospital productive after contract signing?
Implementation starts with a defined workflow, required templates and responsible staff. Configuration, access, data protection and training are completed before use. Timing also depends on the requested integration.
Where is the data processed?
Processing locations and participating service providers are documented in the technical and contractual materials, which support your hospital’s data-protection review.
Can the audit logic be adapted to our hospital?
Use your own templates for departmental documentation tasks, defining structure and requested information. Omission and inconsistency notices support comparison against existing sources; your team performs the professional assessment.
Can individual OPS codes be configured with their own rules?
Specific checks of documentation and structural requirements for German procedure codes are planned. Today, you can prepare documented information and supporting passages for your template. Responsible professionals check the applicable code version and minimum requirements.
Can the application be tailored to the requirements of the German Pension Insurance?
Report templates can match your rehabilitation documentation task. Required information is prepared from selected sources and checked for omissions. Your team checks the applicable Deutsche Rentenversicherung requirements; automated validation of all XML submissions requires separate confirmation.
Can we check where our current gaps are before introduction?
Yes. An anonymized case sample can be examined for missing evidence, inconsistent information and unclear source attribution. The findings support trial selection and review of your documentation processes.
Does the system invent content when the chart is incomplete?
AI can make errors and generate unsupported content. The platform works from the supplied sources and flags documentation gaps. Before use, physicians check the draft against the original records, correct it where necessary, and approve it.
We work through an incoming referral together: prepare records, check information and record the next administrative step. See how aiomics fits your admissions workflow.