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Medical letters you can trace back to the record.

Bring findings, progress notes and recorded clinical assessments into one letter, identify omissions and account for documentation requirements. aiomics prepares drafts from existing case documents, giving your team a basis for professional review and the requirements of each case.

For medical letters, hospital discharge summaries and rehabilitation reports. We agree templates and review objectives for your institution and the relevant payer.

Discuss your workflowHow aiomics works
Editorial collage of focused professional review and traceable documentation.
Bring existing information together. Compare it with the sources. Review the draft professionally.

How much work remains after the first draft?

When information sits in several documents, time goes into finding, transferring and checking it. Fluent text reduces that workload when the workflow also accounts for source material, missing content and the required report structure.

Find the source again

Compare a statement with the original entry, including when admission notes, findings and progress records sit in different documents.

Address omissions before use

Identify documented information missing from the draft. aiomics already supports this comparison with automatic omission checks.

Put the completed letter to use

Include review, correction, output format and filing in the total workload. We define the actual handover to your hospital information system.

Documentation for care, evidence and billing.

Traceable documentation helps subsequent care and supports the record of what happened. The required content and explanations also depend on the care setting, payer and intended use of the report.

Rehabilitation and German Pension Insurance

The rehabilitation discharge report brings together the course of care and the recorded social-medical assessment. Deutsche Rentenversicherung (DRV) provides a structured reporting guide. The applicable form and KTL version depend on the discharge date.

aiomics prepares existing information in the agreed structure and supports source comparison and omission review. The responsible physicians provide the social-medical assessment.

DRV rehabilitation discharge-report guide

Statutory insurance and the Medical Service

Germany’s discharge-management agreement sets minimum content for hospital discharge letters. Reviews by Medizinischer Dienst (MD) and discussions with statutory health insurers also require the relevant case records and procedural steps.

The letter draft and a later payer response can use existing case documentation. aiomics helps assemble the material and compare sources; your team reviews the evidence and response.

GKV-Spitzenverband: discharge management

Private insurance and other payers

Insurance queries, general hospital services and private physician invoices require different supporting documents. Under GOÄ, private physician invoices need service details and, where applicable, individual explanations.

aiomics prepares recorded service information and documented reasons for review. Templates for other payers are agreed for the actual use case.

GOÄ §12: invoice requirements

Templates, source comparison and omission checks support work with professional and legal documentation requirements. The responsible people assess whether the content is sufficient in the individual case. Any missing clinical assessment must be made and documented by qualified staff.

From the case record to the reviewed letter.

One workflow for the information already recorded and the review required before use.

  1. Select documents and a letter template

    Choose the relevant case documents and your institution’s template. Report purpose, payer and applicable version determine the agreed structure.

  2. Prepare a draft grounded in source material

    aiomics brings the selected content into an editable draft. The original documents remain the basis for comparison.

  3. Review omissions and statements

    Automatic omission checks assist review. Your team inspects the observations, compares statements with the sources and corrects the draft.

  4. Approve professionally and hand over

    The hospital defines the approval workflow. The edited text is exported for the agreed use; the specific connection is arranged with your IT team.

A useful comparison starts with your cases.

The same records and report

Compare solutions using anonymised cases from your institution. Check your DRV or hospital template and how missing or contradictory information is handled.

Time to a usable version

Measure preparation, physician correction and handover separately. Include time spent finding sources and removing unsupported statements.

The actual handover to the hospital system

Specify the target system, fields and output format. Check what transfers automatically, where manual work remains and how failures become visible.

Security and data processing

Available today

Document selection, template-based drafting, source comparison, automatic omission checks, editing and export are available. Specific templates and connections are agreed for your institution.

Planned development

Further coding-support solutions, including OPS-related functionality, are planned.

The application documents information already recorded. Qualified staff remain responsible for diagnosis, treatment, social-medical assessment and professional approval. AI drafts can contain errors and omissions.

Frequently asked questions

Does aiomics support rehabilitation reports for German Pension Insurance?

aiomics supports preparation of existing documentation in agreed templates, source comparison and omission checks. We define the applicable DRV structure, form version and output for your hospital. Physicians make and document the social-medical assessment.

How does aiomics support professionally and legally traceable medical letters?

Through an agreed structure, comparison with original records and observations about omitted information. This supports work with documentation requirements such as BGB §630f and the German discharge-management agreement. Responsible staff assess each case and approve the document.

Are automatic omission checks already available?

Yes. They support comparison between the source material and the draft. A draft without an observation still needs professional review before use.

Can the documentation support payer reviews and preliminary case discussions?

Existing records and source passages can be prepared for payer queries. Connecting this work to case discussions helps your team trace the documentary basis of a response. The hospital remains responsible for procedural steps, deadlines, review and submission in its agreed workflow.

How does this workflow differ from dictation alone?

It starts with existing case documents and assembles them in an agreed letter structure. Review includes source references and omissions. Modern documentation products can combine several input methods, so compare the complete workflow using your own cases.

Is multistage approval mandatory, and is OPS coding included?

Your hospital defines its approval workflow. Technically enforced multistage approval may be an option. Further coding solutions, including OPS-related functions, are planned. We demonstrate the current scope for your particular use.

Sources and context

Content reviewed: 10 September 2026

Related hospital workflows

Bring a template and a typical case.

Using anonymised records, we examine the letter structure, omission observations, physician correction time and handover together. This makes the potential reduction in work visible in your actual process.

Discuss your workflow