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AI case processing for hospitals

Draft letters from the case documents.

Aiomics reads the documents in a case and drafts physician and discharge letters from them, in your hospital's template and on its letterhead. A sourced statement opens its source in one click: the document and the passage it came from.

Status: live, for physician and discharge letters in DRV and statutory-insurance workflows.

For physician and discharge letters in acute hospitals and discharge reports in rehabilitation. We agree templates and structure with your hospital.

Book a conversationHow aiomics works
Two documents lie side by side. One hand holds the source while the other examines a marked detail with a pencil.

Draft and source, side by side.

A patient leaves the clinic with his discharge letter in hand and waves to a nurse.

One letter, many documents.

For a discharge letter, the admission findings, prior reports, progress notes and lab values sit in different documents, often as scans or faxes. Before the first sentence is written, someone searches, copies and compares with the original. Aiomics takes on the searching and the first draft.

Searching

Admission notes, findings and progress records sit in separate documents. Aiomics reads them and assigns them to the case; a person confirms the match.

Writing

The draft follows your hospital's template, letterhead and structure. Your team starts from text it can edit.

Checking

Anyone checking a statement lands directly on the passage in the original document.

What a letter has to contain, payer by payer.

The information a letter needs depends on the payer and the purpose. Aiomics works with your hospital's templates; we define the structure for each type of report.

Rehabilitation discharge report for the German Pension Insurance

The guide published by Deutsche Rentenversicherung (DRV) sets the structure. The form version and the version of the classification of therapeutic services (KTL) depend on the discharge date; new versions apply to discharges from 1 January 2027.

Aiomics drafts the report in this structure from admission notes, progress records and findings. The responsible physicians add the social-medical assessment.

DRV: guide to the standard rehabilitation discharge report

Discharge letter in an acute hospital

Germany's discharge-management framework agreement sets minimum content for the hospital discharge letter. If the Medical Service (Medizinischer Dienst) later reviews the case, the same documents count.

The draft follows your hospital's template and keeps its sources. If the insurer follows up, the Insurer disputes module works from the same case documents.

GKV-Spitzenverband: discharge management

Private physician services

An invoice under the German scale of fees for physicians (GOÄ) needs the service details and, where required, a justification.

The Record-based billing module prepares service details and their sources. It is in test with the billing partner.

GOÄ §12: invoice requirements

These structures are examples. We agree the templates and versions your hospital needs before the start.

Read. Source. Check. Sign off.

Four steps from the case to the signed-off letter. The check in step three is carried out by integrOS, the aiomics verification layer.

  1. Read

    Fax, scan, PDF or dictation: the platform recognises the text on every page and assigns the document to the case. A person confirms the match.

  2. Source

    Prior reports, progress notes and assessments become a draft in your hospital's template. Information from the documents keeps its source: the document and the passage it came from.

  3. Check

    For reports and physician letters, a separate review pass compares the draft with its sources. References that the sources do not support are removed, and the draft is written again.

  4. Sign off

    A physician or the responsible professional signs off every document, and can check any sourced statement against its source in one click. The signed-off letter is exported; we set up a direct handover to your hospital information system site by site.

Test aiomics on your own letters.

Your template, your cases

Bring a letter template and anonymised cases from your hospital, including cases with missing or contradictory information.

Time to sign-off

Measure drafting, physician correction and handover separately. Include the time spent finding sources.

The route into your hospital system

Specify the target system, fields and format. Check what transfers automatically and where manual work remains.

Security and data processing

Available today

Drafts of physician letters and reports from the case documents, in the hospital's template and letterhead. Sources one click away. For reports and physician letters, a separate review pass against the sources. Editing and export. Live for DRV and statutory-insurance workflows.

Planned

Course documentation and coding support, including OPS procedure codes, are planned.

The draft draws on the documents available for the case. It can contain errors and gaps, including after the review pass. What the documents do not contain, the draft cannot source.

Frequently asked questions

Does aiomics draft rehabilitation discharge reports to the DRV guide?

Aiomics drafts reports in the structure we agree for your hospital. For rehabilitation hospitals, that is the structure of the DRV guide in the applicable form version. The responsible physicians add the social-medical assessment.

What does aiomics check in a draft?

For reports and physician letters, a separate review pass compares the draft with its sources. References that the sources do not support are removed, and the draft is written again. A draft can still contain errors and gaps, which is why it keeps its sources.

How does the letter reach our hospital information system?

The signed-off letter can be exported. We assess and build a direct interface to your hospital information system site by site, and agree target fields and format with your IT team.

Which templates does aiomics use?

Your hospital's own, with its structure and letterhead. We agree templates for further report types and payers before the start.

Does the letter help in a later audit by the Medical Service?

A record written while the case is open, with its sources, is the record an audit judges. If the insurer follows up, the Insurer disputes module works from the same case documents. Aiomics does not promise any particular audit outcome.

Is coding included?

Coding support, including OPS procedure codes, is planned. We show the current scope on your own cases.

Sources and context

Content reviewed: 2 October 2026

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Less searching. Less writing. More medicine.

Let's talk about the first workflow in your hospital.

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