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AI case processing for hospitals

An introduction starts with one workflow.

Your hospital chooses which one: sorting incoming referrals, say, or answering insurer queries, at one site to begin with. Physicians, nursing, the works council, IT and data protection are involved from the start. Usually six weeks after go-live, the evaluation compares the agreed measures with your hospital’s baseline. Then you decide on further departments and sites.

Book a conversationQuestions for your team

For a first conversation, a blank template and a description of today’s process are enough. Please do not send patient data through the contact form.

A nurse points to a shared working plan. A colleague records the point with a pencil while a doctor follows the same part of the plan.

Three principles

  1. One workflow at one site before others follow.

  2. Teams work on their own cases from the first day.

  3. We measure the effect against baseline values from your hospital.

The path

Five steps. Evaluation in week 6.

Scope, responsibilities and timing are agreed with your hospital. The durations come from earlier introductions and adapt to your duty rosters.

  1. Choose the first workflow

    2 to 4 weeks before go-live

    One workflow at one site, such as sorting incoming referrals. We set up access, load the hospital’s templates and criteria and agree three to five measures with you. Baseline values usually come from the four weeks before.

  2. Involve the people

    Alongside preparation

    Three preliminary conversations of 30 minutes each: with patient management, with physicians from the departments involved and with medical controlling. The works council and data protection receive the documents early, and IT reviews the data flow.

  3. Start on site

    Kick-off day and first week

    On the kick-off day, teams work on their own cases at their own workstations. In the first week, an open 15-minute session answers the teams’ questions every day.

  4. Measure

    Weeks 2 to 6

    A weekly session with each team’s contact people. We adjust settings and record errors and extra effort. In week 6, the evaluation compares the measures with the baseline.

  5. Expand

    Afterwards

    Further departments or sites start in planned waves, each with its own preliminary conversations and baseline. Experienced colleagues from the first teams help with training.

Each team’s questions, settled before the first case.

Which work does aiomics take on, what does your team check, and how will you see whether the workflow improves? We record the answers in writing for the agreed scope.

Medical staff

Sign-off has a fixed place.

Aiomics reads the case documents, links the information to its source and drafts letters and reports in the hospital’s templates. A physician or the responsible professional signs off every document, and can check any sourced statement against its source in one click. The agreed workflow plans time and responsibility for this.

Settle before go-live

  • Which documents and templates feed into the draft?
  • How does the platform show missing information and contradictions?
  • Who corrects and signs off which documents?

Outcome

An agreed sign-off route, tried on typical cases, including incomplete and contradictory records.

View letters and reports

Nursing

The relief has to reach every shift.

With nursing, we establish which information already exists and where extra data entry would arise. We describe tasks and handovers for each professional group involved.

Settle before go-live

  • Which information can be carried over, and what has to be added?
  • How do open tasks stay visible at a shift change?
  • How much time do training and daily use take?

Outcome

An agreed workflow and feedback from the shifts that goes into the evaluation.

View admission management

Works council

Data and evaluation are discussed early.

The works council or staff council receives the documents on the planned use, access rights and evaluation early. We settle which employee data the specific configuration creates and who may see it.

Settle before go-live

  • Which employee data is recorded or logged?
  • Who sees which reports?
  • Which agreements and participation steps does the hospital need?

Outcome

A described data scope, agreed access and an agreed approach to participation.

Review privacy and security

IT and data protection

The data flow is open to review before go-live.

Together we walk through the path from an incoming document to the onward use of signed-off content. Processing takes place in the EU only. Most interfaces to your systems are built per site; we agree together what gets connected.

Settle before go-live

  • Where will data be processed, stored and deleted?
  • How are access rights, permissions and logging set up?
  • Which interfaces, agreements and evidence does the use require?

Outcome

A documented data flow with responsibilities, open review points and evidence.

View security information

Therapy and social services

Each profession’s contribution stays traceable.

Therapy reports and questionnaires can be among the documents aiomics reads. Together we decide how information is carried over, tasks are passed on and content is checked.

Settle before go-live

  • Which reports and responses does the workflow need?
  • How do the source, status and responsibility of a statement stay visible?
  • Who receives an open task, and how does its completion show?

Outcome

Agreed handovers between professional groups and clear responsibility for content and tasks.

View patient questionnaires

Management and medical controlling

Value is measured in your own workflow.

Preparation, review, corrections and the introduction itself take time. We measure that effort alongside documentation quality and the requirements of each payer. The financial assessment applies to the agreed workflow.

Settle before go-live

  • Which baseline values and comparison periods fit?
  • Which effort and costs go into the assessment?
  • Which requirements apply for each payer and form of reimbursement?

Outcome

A shared evaluation of time, quality and economics, with criteria for continued use.

View insurer disputes

What the evaluation measures.

It measures the whole workflow, including review, corrections and handovers. The first two weeks count as learning time and are reported separately.

Two scenes with the same people: a nurse points to a marked part of a template while a colleague takes notes. They then examine the original and a revised version side by side.
  • Time for preparation, review and rework per case
  • Missing information, contradictions and corrections
  • Experience of the professional groups involved, gathered in short surveys
  • Introduction effort and costs per workflow

Less searching. Less writing. More medicine.

Let’s talk about the first workflow in your hospital.

Book a conversation