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Introducing aiomics

Understand together what will change.

An introduction affects many people. Here, medical teams, nurses, therapists, employee representatives, IT and hospital management can find the questions we work through together before first use.

Discuss an introductionQuestions for my team
A nurse points to a shared working plan. A colleague records the point with a pencil while a doctor follows the same part of the plan.
Illustration for aiomics

What guides the introduction

  1. More time for patients.

  2. Records clinicians can trust.

  3. Revenue hospitals can protect.

Six perspectives

The whole hospital has a part to play.

Which tasks will the software support? What will still need review? How will we know whether the workflow has improved? We document the answers for the agreed scope of use.

Medical teams

Professional review has a defined place.

Aiomics brings documented information together and prepares drafts. Doctors check the content and its sources before approval. The agreed workflow must allow time for that review and assign responsibility.

Clarify before use

  • Which sources and templates contribute to the draft?
  • How are missing information and contradictions shown?
  • Who reviews, corrects and approves the final text?

Agreed outcome

An agreed review process with representative examples, including incomplete and contradictory records.

Explore document preparation and review

Nursing

The benefit must be felt across shifts.

With nursing teams, we examine which information is already available and where additional data entry might arise. Tasks and handovers are described for each professional group involved.

Clarify before use

  • Which information can be reused and what needs to be added?
  • How will outstanding tasks remain visible at a shift change?
  • How much time do training and daily use actually require?

Agreed outcome

An agreed workflow and feedback from nursing practice that informs the evaluation.

Explore admissions and handovers

Employee representatives

Discuss data use and evaluation early.

With employee representatives, we discuss the intended use, access rights and evaluation. We clarify which employee data the specific configuration creates and who can view it.

Clarify before use

  • Which employee data will be collected or logged?
  • Who will have access to which reports?
  • Which agreements, participation steps and feedback routes does the hospital require?

Agreed outcome

A documented data scope, agreed access rights and a clear approach to employee participation.

Review privacy and security

IT and data protection

Understand the data flow before use.

Together, we examine the path from incoming documents to the subsequent use of approved content. Security materials provide a basis for reviewing your specific use case.

Clarify before use

  • Where will data be processed, stored and deleted?
  • How will access rights and logging be configured?
  • Which interfaces, agreements and evidence are required?

Agreed outcome

A documented data flow with responsibilities, outstanding review points and supporting evidence.

View security information

Therapy and social services

Contributions from each profession stay traceable.

Therapy reports, questionnaires and other records can form part of the agreed document collection. Together, we define how information is reused, tasks are handed over and content is reviewed.

Clarify before use

  • Which reports and responses are needed in the shared workflow?
  • How will a fact's source, date and responsibility remain visible?
  • Who receives an outstanding task and how is completion recorded?

Agreed outcome

Agreed handovers between professional groups and clear responsibility for content and tasks.

Explore questionnaires and responses

Management and revenue teams

Measure value in the specific workflow.

Preparation, review, corrections and implementation all take effort. We assess these alongside documentation quality and the requirements of each payer. The financial evaluation follows the agreed scope of use.

Clarify before use

  • Which baseline measurements and comparison periods are appropriate?
  • Which costs and staff time will the evaluation include?
  • Which requirements apply to each payer and reimbursement arrangement?

Agreed outcome

A shared evaluation of time, quality and economics, with criteria for continued use.

Explore documentation and billing

The shared process

A manageable start. Clear decisions along the way.

Scope, responsibilities and timing are agreed with your hospital. Preparation includes existing working methods and procedures for handling interruptions.

  1. Prepare

    Choose an initial workflow, name the people involved, clarify data processing and record baseline measurements.

  2. Start together

    Set up templates and access. The participating teams practise the agreed workflow using suitable examples.

  3. Support daily use

    Collect questions, record errors and additional effort, and adjust the configuration together.

  4. Evaluate

    Compare preparation, review and corrections against the baseline. Include experiences from every participating team.

  5. Continue

    Decide on adjustments and further uses. Establish responsibilities for support and future changes.

Consider time, reliability and economics together.

Faster preparation is one part of the evaluation. The full workflow matters, including review, corrections and handovers.

  • Time spent preparing, reviewing and correcting
  • Missing information, contradictions and corrections
  • Experiences of the professional groups involved
  • Implementation effort and costs for each use case

Bring the questions your hospital needs answered.

A first conversation can focus on one workflow and the teams involved. A blank template and a description of the current process are enough to prepare. Please do not send patient data through the contact form.

Discuss an introduction